n8n Expert · Workflow Automation

n8n Expert — Workflow Automation Specialist for Founders

I build the systems that replace ops headcount. n8n is my primary tool — paired with OpenAI, Anthropic, GoHighLevel, Supabase, and the Meta Marketing API. Production-ready workflows, no Zapier rents, no black boxes.

Start your n8n build See sample workflows

Why n8n

Zapier is a tax. Make is closer to the metal but caps quickly. n8n is open-source, self-hosted, and pays itself off in three months for any team running more than 10,000 task executions per month. More importantly: n8n is the only platform where you can ship a workflow with custom code, branching logic, and AI nodes without rebuilding the world in Python.

I've shipped 50+ n8n workflows in production for founders, agencies, and clinics. Lead routing, content engines, CRM sync, billing reconciliation, social posting, AI customer support — all on n8n, all on infrastructure the client owns.

What I build — six archetypes

Most builds fall into one of these shapes. Yours probably does too.

1 · Lead-gen pipeline

Form / Calendly / Webhook
        |
        v
   [n8n: Enrich]  --> Clearbit / Apollo / Hunter
        |
        v
   [n8n: Score]   --> rules + GPT classification
        |
        v
   [Branch]
   /         \
GHL CRM   Slack alert
   \         /
        v
  Email + WhatsApp drip (n8n + GHL + Twilio)

Inbound lead enriched, scored, routed, and dripped — without a human touching it. Replaces the SDR data-entry layer.

2 · Content engine

RSS / Reddit / X scrape
        |
        v
   [n8n: Cluster] --> Claude (theme detection)
        |
        v
   [n8n: Draft]   --> GPT-4 / Claude (multi-format)
        |
        v
   [n8n: Image]   --> gpt-image-1 / Replicate
        |
        v
   [n8n: Schedule] --> GHL / Buffer / Hootsuite
        |
        v
  LinkedIn + FB + IG + X + Pinterest

Six-platform content engine. Source the trend, draft the copy, render the image, schedule the drip. The AEO content engine I run for clients is built on this exact shape.

3 · Internal ops + data sync

Stripe / Shopify / Airtable / Notion
                |
                v
        [n8n: Normalize] --> map fields, validate
                |
                v
        [n8n: Sync]      --> bidirectional, conflict-resolved
                |
                v
        Supabase / BigQuery / Google Sheets
                |
                v
        [n8n: Alert]     --> Slack on anomaly

The plumbing layer that keeps four tools telling the same story. Every founder hits this wall around 50 customers — n8n is where you solve it for good.

4 · WhatsApp / SMS AI receptionist

WhatsApp Business / Twilio webhook
                |
                v
        [n8n: Intent]    --> Claude classification
                |
                v
        [Branch]
        /     |     \
   FAQ    Booking   Human handoff
    |        |          |
   GPT      GHL        Slack
    |     calendar       |
    v        v           v
   reply   confirm     notify rep

The Cite Roselyne shape. Five-day MVP, n8n + Claude + Hostinger KVM, replaces the front-desk inbox at a fraction of the cost.

5 · Ad attribution + reporting

Meta Marketing API / Google Ads / TikTok Ads
                |
                v
        [n8n: Pull spend + conversions]
                |
                v
        [n8n: Match to GHL CRM via UTM]
                |
                v
        [n8n: ROAS rollup]
                |
                v
        Notion dashboard + weekly Loom report

The dashboard that tells you which ad set actually paid for itself. UTM hygiene, CAPI events, and a single source of truth for spend vs. revenue.

6 · Custom GPT / chatbot data layer

Custom GPT / Claude Project / web chat
                |
                v
        [n8n: Webhook receiver]
                |
                v
        [n8n: Tool router]
        /        |        \
   Supabase   GHL CRM   Stripe
        \        |        /
                v
        [n8n: Format] --> back to model
                |
                v
        Reply with tool result

The bridge between your custom GPT and the rest of your stack. n8n acts as the tool layer so the model can read and write real data, not just chat.

Stack I pair n8n with

  • AI: OpenAI (GPT-4, gpt-image-1), Anthropic (Claude), Google Gemini, Replicate, Eleven Labs.
  • CRM + comms: GoHighLevel, ManyChat, Twilio, WhatsApp Business, Slack.
  • Data: Supabase, Postgres, Airtable, Google Sheets, BigQuery, Notion.
  • Infra: Hostinger KVM, DigitalOcean, AWS, Docker, GitHub Actions for n8n version control.
  • Adjacent: Meta Marketing API, Stripe, Shopify, WooCommerce, Apify for scraping.

Pricing

Single workflow

£800 — £2,000

One archetype, one outcome. Production-ready, documented, with a Loom walkthrough. Two-week turnaround.

Multi-workflow build

£3,000 — £6,000

3 to 6 connected workflows. Hosting setup on your VPS. Versioned in GitHub. Most agencies and clinics start here.

Automation retainer

£2,000 / month

Ongoing build + maintenance. New workflows every month, monitoring, on-call for breakages. For ops-heavy founders.

Process

  1. Discovery (free, 30 min) — map current tooling, identify the workflow shape, scope.
  2. SOW — fixed-fee, milestones, acceptance criteria.
  3. Build on staging — your VPS or mine, daily commits, weekly Loom demo.
  4. Cutover — production deploy, monitoring, 14-day stabilization.
  5. Handover — Loom walkthrough, written docs, GitHub repo, your team owns it.

FAQ

Self-hosted or n8n.cloud?

Self-hosted on your own VPS for any volume above 5,000 task executions per month. n8n.cloud is fine for prototypes and small teams. I'll give you a straight recommendation on the discovery call based on your volume and security needs.

Can you migrate me off Zapier or Make?

Yes — Zapier and Make migrations are roughly half my n8n work. Most clients break even in 3 to 4 months on subscription savings alone. I'll quote the migration as a fixed fee.

Do you handle the hosting?

Yes if you want — Hostinger KVM, DigitalOcean, or AWS. I provision, harden, and document. You hold the credentials. I never run client workflows on infrastructure I own.

What about backups and version control?

Every n8n build I ship is versioned in GitHub via the official n8n CLI export. Daily DB backups to S3 or Backblaze. You get the runbook on day one of handover.

Can my team learn to maintain it after?

That's the goal. I record a full Loom walkthrough at handover, write a plain-English README, and offer a 14-day stabilization window for questions. Most teams are self-sufficient inside a month.

Start your n8n build

Tell me the workflow shape you have in mind. I'll come back inside 24 hours with a fixed-fee SOW or a clear "this isn't a fit, here's who is."

Book the build call

Also see AEO consulting · What I'm building this month · Essays